Request for Proposals

Meal Catering Service

Northeast Iowa Area Agency on Aging (NEI3A) requests proposals for meal catering services throughout its 18 county Planning and Service Area (PSA). Successful awardees will prepare meals and transport them to delivery locations such as NEI3A senior centers, meal sites, and/or home delivered meal coordination sites.

Northeast Iowa Area Agency on Aging (NEI3A) requests proposals for meal catering services throughout its 18 county Planning and Service Area (PSA). Successful awardees will prepare meals and transport them to delivery locations such as NEI3A senior centers, meal sites, and/or home delivered meal coordination sites.

Northeast Iowa Area Agency on Aging is designated by the Iowa Department on Aging as the Area Agency on Aging for Allamakee, Black Hawk, Bremer, Buchanan, Butler, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Grundy, Hardin, Howard, Jackson, Marshall, Poweshiek, Tama and Winneshiek Counties in Iowa. In order to develop and implement the congregate and home delivered meals program as provided under the Older Americans Act of 1965 and its amendments, NEI3A is accepting bids for the period July 1, 2020 through June 30, 2023 with an option to extend an additional 24 months.

Contract(s) will be awarded to responsible contractors whose proposals demonstrate to be most advantageous to the area's program, price, and other factors considered. NEI3A may offer partial awards pending competition of specific geographic locations. Final judgment in this determination rests with the Northeast Iowa Area Agency on Aging's Board of Directors. The NEI3A Board of Directors reserves the right to decline to award any contract(s) if in the best interest of the organization and the elders they serve.

Contracts are procured through a competitive bidding process in compliance with the Iowa Administrative Code and Federal guidelines. Bidders may be contacted for additional information or presentation while bids are reviewed.

Successful contractors will operate under a contract for 36 months with an option to extend the contract an additional 24 months, contingent upon continued Older Americans Act funding to the Area Agency on Aging and upon successful fulfillment of contract obligations and consumer satisfaction. Parties must enter a legal contractual agreement before the contract period begins. Reimbursement is on a per meal basis.

Download the complete Request for Proposal 

Timeline:

  • Release of RFP Friday January 10, 2020 2:00 PM CST
  • Letters of intent to bid due Thursday February 6, 2020 2:00 PM CST
  • Proposals Due Thursday March 5, 2020 2:00 PM
  • Winning Bidders notified: Thursday March 26, 2020
  • Anticipated Contract Start Date Wednesday July 1, 2020

All questions regarding this request for proposals must be submitted via e-mail. All interested bidders, identified by submitting a letter of intent to bid, will receive a summary of questions and answers the following Thursday. E-mail all questions to both Sally Myers, Director of Nutrition Services at smyers@nei3a.org and Greg Zars, Deputy Director at gzars@nei3a.org.

Call 1-800-779-8707 or complete a Request for Information

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