Request for Proposals

Congregate and Home Delivered Meal Service

Connections Area Agency on Aging, Elderbridge Area Agency on Aging, Milestones Area Agency on Aging, and Northeast Iowa Area Agency on Aging (known hereafter as “AAAs”) request proposals for meal catering services throughout their respective Planning and Service Areas (PSA).  Successful awardees will prepare meals and transport them to delivery locations such as senior centers, meal sites, and/or home delivered meal coordination sites.

The AAAs are designated by the Iowa Department on Aging as the Area Agency on Aging for 69 Counties in Iowa.  In order to develop and implement the congregate and home delivered meals program as provided under the Older Americans Act of 1965 and its amendments, the AAAs are accepting bids for the period July 1, 2023, through June 30, 2025, with an option to extend an additional 24 months. 

Contract(s) will be awarded to responsible contractors whose proposals demonstrate to be most advantageous to the area's program, price, and other factors considered.  AAAs may offer partial awards pending competition of specific geographic locations.  Final judgment in this determination rests with the AAAs’ respective Governing Boards.

Contracts are procured through a competitive bidding process in compliance with the Iowa Administrative Code and Federal guidelines.  Bidders may be contacted for additional information or presentation while bids are reviewed.

Successful contractors will operate under a contract for 24 months with an option to extend the contract an additional 24 months, contingent upon continued Older Americans Act funding to the Area Agency on Aging and upon successful fulfillment of contract obligations and consumer satisfaction.  Parties must enter a legal contractual agreement before the contract period begins.  While multiple Area Agencies on Aging are participating in this procurement process Northeast Iowa Area Agency on Aging will serve as the contracting party for the agreement.  Reimbursement is on a per meal basis. 

  

 

 

Timeline:

• Letters of intent to bid due: Thursday, April 13th, 2023, 2:00 PM CST
• Proposals due: Thursday April 27th, 2023, 2:00 PM CST
• Winning Bidders notified: Thursday, May 4th, 2023
• Anticipated Contract Start Date:  Saturday, July 1, 2023

Interested contractors must submit a letter of intent to bid and for which counties, according to the timeline above.  Submit letters via email to Greg Zars at gzars@nei3a.org .

Proposals must be emailed to Greg Zars at gzars@nei3a.org by Thursday, April 27^th, 2023, no later than 2:00 p.m. Central Time.  Proposals must be in PDF format as an email attachment.  Bidders will receive an email confirmation as a receipt for their submission. The AAAs will award the contract by May 4th, 2023.